Non-NIH Funded Investigators Submitting Genomic Data

Investigators who wish to submit genomic data not funded by NIH should follow the instructions below.

Submission Workflow


1. Submit Key Documents

Submit the following documents to the NCI non-NIH funded study Genomic Program Administrator (GPA).

  • Basic Study Information describing the proposed data set.
  • Institutional Certification forms certifying that the data are consistent with expectations (including data use limitations) of the NIH Genomic Data Sharing Policy and the informed consent.

2. Await Review

The NCI Office of Data Sharing staff and the GPA will review documents for completeness and contact you if additional information/clarification is required. Studies with large storage amounts may incur a storage fee.

Documents will be sent to an internal NCI committee to review and determine whether NCI will accept and sponsor the non-NIH funded study for data deposition. The process may take up to two weeks to obtain a decision. If the committee decides the data are eligible for an appropriate NCI repository, the NCI Office of Data Sharing staff or NCI non-NIH funded study GPA will inform the investigator and complete the Database of Genotypes and Pheontypes (dbGaP) registration.

3. Quality Check Data Submission

Perform appropriate quality assurance/quality control checks on the data and metadata.

4. Upload Full Data and Metadata Submission

Upload data and metadata files to the dbGaP Submission Portal following the invitation to the Principle Investigator assistant/submitter. To obtain a phs accession number, you must include the (1) study configuration file and (2) subject/sample mapping file.

NIH Repositories Data Set Release Expectations

dbGaP/NCI-approved repositories will release the data as quickly as possible following completion of upload. This process may take up to eight weeks.

For additional questions about submitting data to NCI and NIH Repositories, please contact the NCI Office of Data Sharing.

NIH/NCI Genomic Data Repositories Help Resources

If you encounter difficulties submitting data to a repository, please contact their help resources directly.

Repositories Help Resources
Database of Genotypes and Phenotypes (dbGaP) dbGaP Contact Form
Genomic Data Commons (GDC) GDC Help Desk
Sequence Read Archive (SRA) SRA Help Desk
Other National Center for Biotechnology Information (NCBI) Data Repositories National Library of Medicine Help Desk

For additional questions about data sharing, please contact the NCI Office of Data Sharing.

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